Useful & Quick Keyboard Shortcuts to Save You Time

Business Computing Tip-of-the-Month:

“Useful & Quick Keyboard Shortcuts to Save You Time”

Laptop Battery Power Just using your mouse to make computer commands takes more time than you think – keyboard shortcuts save both time and energy by reducing multiple clicks to a single combination of keys.

Keyboard shortcuts are used for tasks that you do all the time, such as opening or saving files.  The table below offers only a fraction of the common standard-keyboard shortcuts, many of which work across Office applications—such as the following:


  • Outlook
  • Access
  • Visio
  • PowerPoint
  • Word
  • Excel

A full list of built-in keyboard shortcuts can be found in the Help section of any particular computer-based application.

Press this To do this
F1 Open Help
F7 Check the spelling of titles or words in any Office application with the Spelling & Grammar checker
Windows logo key Open the Start menu
Alt+F4 Quit a program
Alt+Tab Switch between open programs or windows
Ctrl+N Open a new (blank) document
Ctrl+A Select all content in a document, window, or text box
Ctrl+S Save the current file or document (works in most programs)
Ctrl+C Copy the selection
Ctrl+X Cut the selection
Ctrl+V Paste the selection
Ctrl+P Print a document or webpage
Ctrl+Z Undo an action
Ctrl+Y Redo an action
Ctrl+F Find text in a document
Ctrl+H Find and replace text in a document
Ctrl+B Boldface text
Ctrl+I Italicize text
Ctrl+U Underline text
Ctrl+G Go to a page, line, or bookmark in a document
Windows logo key +F1 Display Windows Help and Support
Esc Cancel the current task
Application key Open a menu of commands related to a selection in a program (equivalent to right-clicking the selection)
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